Broadcast E-Mail Policy
To broadcast e-mail messages across schools and departments or to the entire CUMC community, prior authorization is required from the P&S Office of Communications, including messages intended for the entire CUMC community. Such broadcast e-mail messages must be limited to major events of import that will appeal to a wide audience. Most events should be posted to the events calendar rather than promoted through e-mail.
Prior authorization is obtained by filing a request on the CUMC Broadcast E-Mail Request website (you must have a Columbia UNI to access this site). Usually, the request is approved and the e-mail message broadcasted within 24 hours of submission.
Broadcast e-mail messages must pertain to CUMC faculty/staff/students and/or the CUMC immediate community. The sender (“from” line in the e-mail) must be a representative of Columbia or NYP, the Communications Department on behalf of CUMC, or an appropriately vetted third-party institution or organization.
If the e-mail is an event announcement, the event must be sponsored or authorized by a Columbia University department or organization. Events e-mail messages go to the events listserv (which includes all CUMC faculty and staff except those who have opted out of the listserv). All routine events should be promoted through the online CUMC Events Calendar, rather than through broadcast e-mail messages. E-mail about special events must be issued by a representative of Columbia or NYP, the Communications Department on behalf of CUMC, or an appropriately vetted third-party institution.
Appointment announcements by the CUMC Dean are limited to deans, chairs, center/institute directors, and central administration senior leadership. These announcements should be issued by the CUMC Dean only if the person is his/her direct report. Otherwise, the direct supervisor should issue the e-mail. Announcements are edited by the Department Communications for clarity and appropriateness.
For further information about broadcast e-mails, please contact P&S Communications.