Academic Infraction Policy

A student charged with an academic infraction is entitled to notice of the charges, an opportunity to be heard and an opportunity to appeal an academic disciplinary decision to the Dean of the College of Physicians and Surgeons.

Ordinarily, an academic infraction disciplinary proceeding begins with a written communication from the Office of the Dean of Students requiring the student to attend a disciplinary hearing to respond to a specified charge. (In rare cases, the proceeding may begin with an oral communication requiring the presence of the student at a hearing.) The hearing is held before a committee comprised of the Senior Associate Dean for Student Affairs and two other members of the Faculty of the College of Physicians and Surgeons, appointed by the Dean of the College of Physicians and Surgeons or his designee. The hearing is a fact-finding, not an adversarial courtroom-type, proceeding; the student need not be present to hear other witnesses and there is no formal cross examination of witnesses or objecting to evidence. In addition, although students are always free to consult an attorney, they may not have an attorney present during a disciplinary hearing or at any appeal.

The student is informed of the evidence that led to the charges against him or her and asked to respond. The student may offer his or her own evidence. This includes the student’s own appearance at the hearing and may include the appearance by others (witnesses) on his or her behalf and any written submission or relevant documents the student may wish to submit.

After the disciplinary committee has heard the student and others and considered all the evidence, it reaches a determination and the Senior Associate Dean for Student Affairs notifies the student in writing of that decision. If the student is found to have committed an academic infraction, the penalty can include failing and repeating the course, censure, additional remediation coursework, probation, suspension, dismissal, or any combination of these.

The student has the right to appeal a decision that results from an academic infraction hearing to the Faculty Committee of the College of Physicians and Surgeons. The appeal must be made in writing within seven days of the time he or she is notified of the decision, and it must clearly state the grounds for appeal. Such appeal should be sent to the Senior Associate Dean for Student Affairs at VEC Suite 1103.  A hearing then takes place with the student, who may be accompanied by his/her Advisory Dean, and another member of the Faculty of the College as advocate, before the Faculty Committee.

If the Faculty Committee reaffirms the original decision, then the student may appeal the decision within seven days of notification, to the Dean of the Faculty of Medicine, who may refer the matter to the Executive Committee of the Faculty Council.

Normally, on such an appeal, the Dean of the College of Physicians and Surgeons relies solely upon the written record and does not conduct a new factual investigation. Moreover, the Dean focuses upon whether, in the Dean’s view, the decision made and the discipline imposed are reasonable under all of the circumstances of the case. There is no further appeal within the University.