VEC Digital Signage Policy

VEC digital signage provides an opportunity for publicizing P&S and CUMC events within the Vagelos Education Center and is adminstered by the P&S Office of Medical Education. For digital signage policies for the P&S Building, Black Building, Georgian, Russ Berrie, Irving Cancer Research Center, Lasker Building and the Hammer Health Sciences Center, please review the CUMC Special Event Signage Policy site
 
CUMC Announcements Suitable for Posting
Suitable events include all those that are either sponsored or co-sponsored by a CUMC, or CU department, center or office.
 
Events that are not suitable for posting on the screens include:
  • Lectures, seminars, or symposia that are invitation only
  • Courses
  • Guest appearances by faculty, staff, or students at other institutions outside Columbia
  • Administrative or other meeting among a group of faculty, staff, or students that are closed to others
  • Non-event postings/announcements will be considered if there is room on the rotation schedule. Examples of permitted signage are grant related announcements, special course announcements, and campus or public safety information.
Student Announcements Suitable for Posting
Suitable events include all those that are either sponsored or co-sponsored by a CUMC, or CU department, center or office. Organizations requesting signage must be a registered student organization and/or faculty sponsored.
 
Events that are not suitable for posting on the screens include:
  • Events not affiliated with the Medical Center
  • Events that occur off-campus (unless officially sponsored by the university)
VEC Request Form
Please complete the request form [VEC Request Form.pdf] and return it to VEC_posting@cumc.columbia.edu. All submissions need to be reviewed and approved by the Office of Medical Education prior to posting.  Given demand, accepted postings will go up approximately 7 days before the event and will be on the screen for 10 seconds with an average viewing rotation of twice every two minutes.
 
VEC Student Request Form
Please complete the request form [VEC Request Form_Student.pdf] and return it to VEC_posting@cumc.columbia.edu. Given demand, accepted postings will go up approximately 14 days before the event.
 
Posting
The information below provides technical requirements for the creation of files that will be accepted for posting. JPEG and PowerPoint files that do not meet the required specifications will not be accepted.
 
JPEG Specs
Size: 1366 (pixels high) x 768 (pixels wide)
Resolution: 72 dpi (Embedded images should also be 72 dpi resolutions - note: stretching or enlarging images will result in a loss of dpi.)
Orientation: Portrait only
Color: RGB
 
PowerPoint Specs
There are several PowerPoint digital signage templates available. These files have been formatted to the exact size and orientation required.
 
Templates
The Office of CUMC Events has development templates which are recommended.  The templates are available on the CUMC Digital Signage website.
 
Design Guidance
Font size: Headline - 44 point or larger; Body - 30 point or larger
Graphics: Avoid thin or diagonal lines which will appear pixilated
Content: Clear, simple designs and text; do not use large/dense blocks of text
 
File Submission
Submit all files and request forms to VEC_posting@cumc.columbia.edu. Please allow 2-3 business days for confirmation that your announcement has been approved.
  • Announcements without a completed form will not be accepted.
  • Please note that the Office of Medical Education reserves the right to make decisions about what is and isn't appropriate for posting and when a posting will appear in the announcement rotation.
  • Each announcement will appear on the screen for 10 seconds. The Office of Medical Education reserves the right to adjust the appearance of time based on the number of announcements in the rotation.
 
 

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